Workday at ��������

Thank you for responding to our first Readiness Assessment! The data indicate that we need to promote our project website and where to go with questions. Please help us spread the word:

Project Website: https://mawr.life/nextgen

Questions: nextgen@brynmawr.edu

We’ll also raise awareness about support resources when we share training plans later this summer. We’ll run this brief survey twice more before go-live to measure progress and help identify areas that need attention.

When we go live with Workday in January 2026, there will be a stabilization period during which routine business processes may seem more complex because we are adjusting to using Workday. As a community, we must remember patience and understanding towards ourselves and others as we learn this new system.

We're testing BMC's newest Workday build this summer to ensure all processes flow correctly from beginning to end. Training plans are in process with input from CAN!, campus experts, and Alchemy.

• Christopher Barth, Vice President and Chief Information Officer, Constance A. Jones Director of Libraries (co-Executive Sponsor)
• Samir Datta, Vice President of Finance and Administration (co-Executive Sponsor)
• Shannon Kearns, Chief of Staff (co-Executive Sponsor)
• Tijana Stefanovic, Controller (co-Executive Sponsor)
• Melissa Cresswell, Senior Project Director

��������'s President and Senior Staff lead and set direction for the transformation strategies developed during the project.

Core Project Team & Workstream Leads

• Candace Baer, Interim AVP, Human Resources
• Richard Barry, Director of Institutional Research, Planning, and Assessment (Reporting Lead)
• Amy Berry, Assistant Controller for Receivables (Customer Accounts Lead)
• Tina Bockius, Faculty Administrative Coordinator
• Syndi Bleiweis, Assistant Director, Human Resources (Recruiting & Talent Lead)
• Michael Chaplinski, Budget Manager (Budgets Lead)
• Dave Consiglio, Director of Assessment, Learning Spaces, and Special Projects
• Melissa Cresswell, Senior Project Director (Change Management Lead)
• Lauren Douglas, Project Coordinator
• Christine Eigenbrot, Payroll Manager, Controller's Office (Payroll Lead)
• Ann Marie Gallagher, Programmer/Analyst
• Mike Johnson, HRIS Manager (HCM Lead)
• Kaitlin Mahon, Benefits Manager (Benefits Lead)
• Jeanine Molock, Executive Director of Institutional Effectiveness, Planning and Assessment
• Kirsten O’Beirne, Registrar (Student Touchpoints Lead)
• Vince Patone, Director of Enterprise Data, Systems & Interfaces
• Rupesh Parekh, Senior Accountant (Endowments Lead)
• Sarah Robertson, Director of Sponsored Research (Grants Lead)
• Beth Shepard-Rabadam, Associate Provost for Administration (Faculty Affairs Lead)
• Tijana Stefanovic, Controller (Finance Lead)
• David Sturgis, Director of Administrative Information Systems (Security Lead)
• Patricia Szybowski, Assistant Controller for Disbursements (Accounts Payable Lead)
• Aaron Tsay, Senior Systems Analyst (Integrations Lead)

Subject Matter Experts

• Maria Albano, Benefits and Data Coordinator
• Linda Butler Livesay, Faculty Appointments Coordinator, Provost's Office
• Billie Jo Ember, Grants Associate
• Abby Gilman, Research Grants and Compliance Manager
• Deb Grant, Assistant Director for Business Operations
• Shawn Jackson, Staff Accountant
• Donna MacIntosh, Purchasing Coordinator
• Megan Radomicki, Payroll Coordinator
• Rebecca Shelton, Programmer/Analyst
• Alyssa Slattery, Department Coordinator, Human Resources
• Elaine Tang, Staff Accountant

Workday CAN! Members:

• Gillian Baillie, Patron Services and Circulation Lead
• Richard Clow, Associate Director for Administration, Dining Services
• Amanda Coltri, Associate Director of Web Strategy and Content
• Melissa Cresswell, Senior Project Director (co-Facilitator)
• Erika Dawson, Assistant Director of the Post Baccalaureate Program
• Lauren Douglas, Project Coordinator (co-Facilitator)
• Katie Feno, Interim Director of Client Engagement and Planning
• Nina Fichera, Academic Administrative Assistant
• Zoe Gold, Admissions Counselor
• Amy Graham, Monographs Acquisition Librarian
• Leslie Lawrence, Academic Administrative Assistant
• Christine Leinbach, Programmer/Analyst
• Susan Lewis, Executive Assistant to the President
• Peter Maple, Interim Assistant Manager for Client Support and Education
• Daniel Parker, Academic Administrative Assistant
• Liz Roan, Executive Assistant to the CIO and Director of Libraries
• Jennifer Spohrer, Director of Educational and Scholarly Technology
• Peggy Robinson, Director of the Center for Professional Development and Certifying Officer of the School Social Worker and HSV Certificate Programs

Support and Training Advisory Group (STAG):

• Katie Feno, Interim Director of Client Engagement and Planning
• Peter Maple, Interim Assistant Manager for Client Support and Education
• Roy Smith, Technical Support Specialist
• Bonnie Wei, Interim Manager for Client Support and Education

6/16/25: Daily Digest
We're testing BMC's newest Workday build this summer to ensure all processes flow correctly from beginning to end. Training plans are in process with input from CAN!, campus experts, and Alchemy.

6/2/25: Finance and Administration Newsletter
The Workday project is almost through the Architect & Configure Stage; the project is on time and on budget. Unit testing, where the team tests functional configurations in a Workday test tenant, wrapped up last week. Alchemy is currently building our next tenant with a fresh set of �������� data so that we can begin End to End testing in a couple of weeks. During this phase we test entire process lifecycles from start to finish. The project team is also busy understanding what College reporting needs will be met by Workday-provided reports, and what custom reports will need to be built. This will take a few more weeks as well. Over the summer we’ll be sharing guidance about what the move to Workday means for you and your department

Find more information on our project website, and reach out to nextgen@brynmawr.edu with any questions.

4/17/25: The Lantern Newsletter
The Workday project team is hard at work testing ��������'s configurations (with actual �������� data!) to make sure they meet the College's needs. Change Agent Network members got a sneak preview this week, and we'll be providing more opportunities to see what Workday at �������� will look like throughout the spring, summer, and fall. Curious about Workday at ��������? Get to know the project and our team at https://mawr.life/nextgen or reach out to nextgen@brynmawr.edu.

12/5/25: The Lantern Newsletter
Call for Nominations for the Workday Change Agent Network

The NextGen Enterprise Project Team invites you to nominate yourself or a colleague to join the Workday Change Agent Network. Change Agents are students, faculty, and staff from across �������� who help navigate change in our community. More information about the role and commitment is available on the project website. Please send questions to nextgen@brynmawr.edu, Melissa Cresswell, an Executive Sponsor, or any member of the Project Team.

6/25/24: Haverford College Daily Digest
�������� announced on 6/24 that they have selected Workday for their next-generation finance and human resource system: the project will begin this fall. After going live with and stabilizing finance and HR, �������� will work together with Haverford on a next-generation student information system project (BiONiC successor). More information may be found on ��������’s project at: mawr.life/nextgen

6/24/24: NextGen Enterprise Data & Systems Update: Announcing Workday
Email to Faculty and Staff:

We’re writing to share with the �������� community that we have reached a major milestone in the BMC Next-Generation Enterprise Data & Systems Strategic Planning & Institutional Readiness project. We are very pleased to announce that the College will implement Workday, a leading platform in the ERP (enterprise resource planning) and higher education space.

The strategic planning project began in March 2023, and the core project team, in partnership with Moran Technology Consulting, has stepped through several important preparatory phases that stand us in good stead to begin system implementation in fall 2024. Workday will replace PeopleSoft (BiONiC) and Financial Edge for Human Resources and Finance. We will remain on BiONiC for the Student Information System (SIS) for the next few years.

This summer we will finalize a contract with a consulting partner who will support �������� throughout our implementation, and the project team will prepare for implementation by way of data clean-up and continuing business process mapping. Implementation will include helping us adapt or redesign many of the College’s business processes that are currently supported by PeopleSoft, other local systems, or manual/paper processes so that we can benefit from streamlined processes supported by Workday. We plan to go live with Workday with critical administrative processes in place in January 2026. We will engage the community during implementation and support everyone in orienting to the new platform.

Following a stabilization period, next we will move into planning for migration from Peoplesoft to a new student information system, integrated with the �������� Workday platform, to enable registration, advising, and related academic support functions. This next-gen Student implementation phase will happen in collaboration with Haverford College so that we ensure our BiCo student systems operate in an integrated way in support of BiCo curriculum, students, and faculty. We look forward to supporting this transformative work at ��������, and to our continued coordinated planning and future implementation work with Haverford colleagues.

If you have any questions, you can reach out to Tijana Stefanovic or Gina Siesing as executive sponsors, or to Melissa Cresswell, Senior Project Director. Our project website will remain mawr.life/nextgen and our email, nextgen@brynmawr.edu.

5/9/24: The Lantern Newsletter
The Next-Gen ERP system evaluation team has been conducting a thorough evaluation of software and system implementation vendors, and the Board of Trustees affirmed their support for this process at its April meeting. We expect to share updates with the community as early as June. Implementation planning and data conversion will begin this summer with an official project kickoff in the fall. We welcome questions and suggestions at nextgen@brynmawr.edu; more project information is available at https://mawr.life/nextgen.

12/14/23: The Lantern Newsletter
The NextGen Enterprise Strategic Planning & Institutional Readiness project team has had an active fall. A Request for Proposals (RFP) is out for software and implementation services and business process review is underway in HR and Finance areas. The team will be reviewing vendor proposals in January and hosting vendor demos in the second half of February. We will share event details in the new year. We welcome questions and suggestions at nextgen@brynmawr.edu; more project information is available at https://mawr.life/nextgen.

9/14/23: The Lantern Newsletter and LITS Welcome Back Newsletter
The project team is developing requirements and data strategy for the system that will be replacing Bionic/Peoplesoft and Financial Edge. Guiding Principles are published on the project website. Send questions or suggestions to our project address, brynmawr@morantechnology.com, or directly to anyone on the project leadership team. Continue to look for project updates on the website and in this newsletter. 

6/22/23: The Lantern Newsletter
Several workshops are underway this month to begin identifying functionality the College needs in a new finance, HR, and student information system that will replace the Bionic/Peoplesoft and Financial Edge systems.

The project team will continue soliciting this input into the fall. Please look for project updates on the website and in this newsletter. Send questions or suggestions to brynmawr@morantechnology.com.

5/11/23: The Lantern Newsletter
�������� is embarking on a multi-year project, called the Next-Gen Enterprise Strategic Planning and Institutional Readiness Project, to replace the Bionic/Peoplesoft and Financial Edge systems. If you use these systems, please look for project planning updates on the webpage and in future newsletters. Send questions or suggestions to brynmawr@morantechnology.com.

4/21/23: Next-generation Enterprise Strategic Planning Project
Email to Faculty and Staff:

In partnership with Moran Technology Consulting, �������� has begun to plan strategically for our next-generation enterprise data and systems environment, with a goal of replacing the existing Bionic/Peoplesoft and Financial Edge systems in the upcoming years. This year-long planning process will include a review of our existing Human Resources, Payroll, and Finance applications, as well as the Student Information System that is shared with Haverford College. We will be looking closely at the two leading platforms that are being adopted by most peer institutions: Oracle Cloud and Workday.

Through this project, we will identify what we want the system to do (“functional requirements”); how we want to store, organize, and access our institutional data; and which business processes we should modify to improve efficiencies. Additionally, we will identify what resources are needed to successfully manage a systems conversion of this magnitude. We will evaluate the leading enterprise software platforms, and select both a platform and a consulting partner to assist �������� with the implementation of the new system.

The planning team will share monthly project updates in the Lantern newsletter to keep everyone informed about the process, including opportunities in the early fall for campus constituents to provide input and feedback. We invite you to visit the project website (https://tinyurl.com/enterprisebmc) for a high-level timeline and additional information about the project and the core project teams.

We welcome any questions or suggestions about the project at any stage. We have set up this project address for community members to send input: brynmawr@morantechnology.com.

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From March 2023 - August 2024, �������� partnered with Moran Technology Consulting (MTC) to plan strategically for implementation of a new enterprise ecosystem.

Through this project, we articulated requirements for enterprise functionality and institutional data use, reviewed and updated business processes and project resource needs in key areas, evaluated leading enterprise platforms, and selected both a platform and an implementation partner to assist us with the next phase of the project.

Outcomes of this project include plans for sequenced migration from PeopleSoft and Financial Edge to a new HR/Payroll/Finance system for �������� and a new Student Information System for BiCo. In tandem, we are in the process of articulating an associated next-generation enterprise data strategy.

The System Evaluation Team (SET) provided a sounding board for project plans, approaches, and deliverables:

• Richard Barry, Director of Institutional Research, Planning, and Assessment
• Amy Berry, Assistant Controller for Receivables
• Millie Bond, Chief of Staff and Secretary of the College, President's Office
• Melissa Cresswell, Senior Project Director
• Christine Eigenbrot, Payroll Manager, Controller's Office
• Kim Folkes, Associate Director and Financial Aid Database Manager, Office of Financial Aid
• Richard Gebauer, Dean of Student Success
• Deb Grant, Assistant Director of Facilities Services for Business Operations
• Mike Johnson, HRIS Manager
• Katie Krimmel, Associate Dean, Career & Civic Engagement Center
• Marty Mastascusa, Director of Human Resources
• Jeanine Molock, Executive Director of Institutional Effectiveness, Planning, and Assessment
• Kirsten O’Beirne, Registrar
• Vince Patone, Director of Enterprise Data, Systems & Interfaces
• Beth Shepard-Rabadam, Associate Provost for Administration
• David Sturgis, Director of Administrative Information Systems
• Joanne Sullivan, Dean of Financial Aid

Strategic Planning & Institutional Readiness Milestones

• July - August 2024: Transition from Strategic Planning & Institutional Readiness Project to Workday Implementation
• September 2023 - August 2024: Business process redesign (ongoing)
• May - August 2024: Contract negotiation
• January - April 2024 Bid evaluation, including vendor demonstrations of how current functionality maps to requirements
• November 2023 - RFP release to vendors
• September - October 2023: Additional requirements development, software and implementation services RFP
• October 2023: Implementation staffing plan
• August - September 2023: Business intelligence/analytics assessment & strategy
• September 2023: Marketplace analysis, implementation strategy and timeline
• June - August 2023: Requirements development
• May 2023: Day in the life vendor sessions
• April - May 2023: Define project drivers, transformation readiness assessment
• March 2023: Project planning and kickoff